POSITION OVERVIEW: Job Title: HR Administrator
POSITION RESPONSIBILITIES:

• HR Administrative Support:
  • Assist the HR Officer and HR Manager with day-to-day HR operations.
  • Maintain and update employee records, ensuring accuracy and confidentiality.
  • Coordinate with internal and external stakeholders to support HR functions.
• Recruitment Assistance:
  • Schedule interviews and communicate with candidates as needed.
  • Track the recruitment process and assist with offer letters and new hire documentation.
  • Maintain recruitment databases and relevant records.
• Onboarding & Offboarding:
  • Assist in onboarding new employees, including document collection, orientation preparation, and file setup.
  • Support the offboarding process by handling exit paperwork and ensuring record updates.
• Record Keeping & Compliance:
  • Maintain HR filing systems (both digital and physical) to ensure employee documentation is up-to-date.
  • Assist in audits and ensure compliance with company policies and legal regulations.
• Employee Data Management:
  • Manage attendance, leave records, and other employee-related data.
  • Prepare basic HR reports and summaries for management.
• HR Communication & Coordination:
  • Assist in organizing HR-related events, training sessions, and policy updates.
  • Coordinate internal HR communications, announcements, and notifications.
• Payroll Support:
  • Assist in preparing payroll-related data, ensuring accuracy in timesheets, leave balances, and employee records.
  • Liaise with the payroll department to provide necessary inputs for salary processing.
• General Administrative Duties:
  • Respond to HR-related queries and coordinate with vendors.
  • Provide administrative support for HR meetings, including scheduling and taking minutes.
  • Assist with maintaining office supplies and general administrative duties

CANDIDATE QUALIFICATIONS:

• Diploma or Degree in Human Resources, Business Administration, or a related field.
• 2-3 years of experience in an HR administrative or support role.
• Experience with HR databases and software systems.
• Familiarity with South African labor laws and HR compliance is an advantage.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Ability to handle confidential information with discretion.
• Strong communication and interpersonal skills.
• Ability to thrive in a fast-paced environment while managing multiple tasks.

COMPENSATION DETAILS: PHYSICAL REQUIREMENTS:This job operates in a professional office environment. While performing the duties of this job, the employee will be largely sedentary and will be required to sit/stand for long periods while using a computer and telephone headset. The employee will be regularly required to operate a computer and other office equipment, including a phone, copier, and printer. The employee may occasionally be required to move about the office to accomplish tasks; reach in any direction; raise or lower objects, move objects from place to place, hold onto objects, and move or exert force up to forty (40) pounds.
CONDITIONS OF EMPLOYMENT:

• Must be authorized to work in the country where the job is based.

• Must be willing to submit up to a LEVEL II background and/or security investigation with a fingerprint. Job offers are contingent on background/security investigation results.
• Must be willing to submit to drug screening. Job offers are contingent on drug screening results.

REASONABLE ACCOMMODATION:Consistent with the Americans with Disabilities Act (ADA), it is the policy of MCI and its affiliates to provide reasonable accommodations when requested by a qualified applicant or employee with a disability unless such accommodations would cause undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment. If reasonable accommodations are needed, please contact Human Resources.
EQUAL OPPORTUNITY EMPLOYER: At MCI and its subsidiaries, we embrace differences and believe diversity is a benefit to our employees, our company, our customers, and our community. All aspects of employment at MCI are based solely on a person's merit and qualifications. MCI maintains a work environment free from discrimination, one where employees are treated with dignity and respect. All employees share in the responsibility for fulfilling MCI's commitment to a diverse and equal opportunity work environment.


MCI does not discriminate against any employee or applicant on the basis of age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations, and ordinances. MCI will consider for employment qualified applicants with criminal histories in a manner consistent with local and federal requirements.


MCI will not tolerate discrimination or harassment based on any of these characteristics. We adhere to these principles in all aspects of employment, including recruitment, hiring, training, compensation, promotion, benefits, social and recreational programs, and discipline. In addition, it is the policy of MCI to provide reasonable accommodation to qualified employees who have protected disabilities to the extent required by applicable laws, regulations, and ordinances where an employee works.
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