About MSF
Doctors without Borders (MSF) Southern Africa is a global network of principled professionals who specialise in medical humanitarian work driven by our common humanity and guided by medical ethics. We work together in teams, small and large, to respond to the medical needs of people affected by conflict, disasters, epidemics and those excluded from healthcare.

Doctors Without Borders team members are on the ground, working directly, every day. We bear witness and describe what is happening, to raise awareness about the experiences of the people we assist and the situations where we work. We alert the public to emerging crises, acute emergencies and serious challenges, such as lack of access and exclusion from healthcare and to mobilise support for MSF’s work and social mission, provoking change. Today, MSF is present in more than 70 countries, where thousands of MSF doctors, nurses, logisticians, water and sanitation experts, and other medical and non-medical professionals work together to bring essential health services to people caught in humanitarian crises. MSF South Africa is in Johannesburg with an office in Cape Town too. MSF SA is governed by the MSF Southern Africa Association, which is made up of more than 300 members from seven countries in the region.


Job Purpose
The main purpose of this role is to perform and provide administrative support to the L&D team and the MSFSn A Section. The L&D Intern's responsibilities will include providing a supporting role in the collection of documentation, filing and compilation of monthly reports, and records of training courses and learning programs. The incumbent will also support all L&D activities connected to the employee development cycle as outlined in the key responsibilities. This role should allow the intern to kick-start their career in L&D and get a closer look at how L&D function in an organization.

Key Tasks and Responsivities:
General L&D Administration:

• Assist in organising Tembo briefings and the Mandatory MSF Onboarding for all new staff every quarter.
• Assist in organising L&D Committee Meetings and compilation of documentation and reports every quarter.
• Follow up on the Scholarship funding documentation with scholarship recipients and be responsible for proper filing.
• Compile 1st draft L&D report and promptly share it with the L&D Manager by the 4th of the following month.
• Assist in obtaining relevant documentation for the compilation of the Skills Report.
• Provide support with the organizing and coordination of logistics and administrative activities for Regional Trainings held in South Africa.
• Support with the collection and drafting of relevant documentation required for detachments before and after detachment.
• Assist Interns with Tembo registration and queries.
• Support with the collection of the Section quantitative data and compile the first draft for regular and annual reports required for statutory Employment Equity (EE) and Workplace Skills Development (SD) Plans for Submission in collaboration with the L&D Manager.
• Participate in team meetings, prepares minutes and help to coordinate follow-up activities.
• Perform other duties to support the team, as needed.

Training & Development:

• Support in the organization of the coordination of logistics and administrative activities for all training and development activities for staff and provide the training necessary information to staff as per approved courses on the training plan.
• Support internal or external Facilitators/Trainers in the smooth running of actual training courses in the Section.
• Ensure accurate record-keeping of all training activities within the Section and follow-up that trainings are done by staff.
• Assist with the continuous follow-up on a training plan for the Section.
• Support in the collection of documentation, filing, and compilation of records of training courses, and learning programs and regularly sharing them with the hierarchy.

Role Requirements:
Qualifications:

• Bachelor’s degree in Industrial Psychology or relevant tertiary qualification in Human Resources.
• No work experience is required.
• Word, Excel, Power Point and all other basic MS Office software.

Experience, Knowledge & Skills:

• Languages: English (fluent, spoken/written) communication skills.
• Proactivity and willingness to think outside the box.
• Good team player and able to work under pressure.
• Cross-cultural, understanding, and sensitivity.
• Ability to maintain strict confidentiality.
• Excellent interpersonal and written and oral communication skills.
• Planning and organizational skills.
  
• Ability to work flexible hours.
• Strong customer service focus and excellent attention to detail.
• Willingness to learn.

Remuneration and resources

• Resources needed such as working space, computer, internet, stationery, and other resources will be made available.
• Monthly Stipend: R 5000
• 100% Medical aid contribution.
• Transport allowance.
• Cell Phone Allowance.

Commitment
Length of commitment: 12 months

Closing date: 18 | November | 2024
Starting date: ASAP

Please note that only shortlisted candidates will be contacted.


NB: Information
The protection of your personal data is important to MSF Sn A. By submitting your application, you consent to MSF using your personal data only for the recruitment process to have all the information and documents necessary to proceed with the recruitment, validation of your application and selection of the most suitable candidate. Your personal data will be treated confidentially. MSF Sn A will not use your personal data in any other way not foreseen for purposes of recruitment.

MSF values diversity and is committed to create an inclusive working environment. We welcome applications from all qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation, and all other diversity characteristics.