South Africa Job Openings
City Estate Solutions
Property Administrator
Cape Town
FULL TIME
October 16, 2024
City Estate Solutions manages a portfolio of long let properties. As a Property Administrator focusing on our long let properties, you will be responsible for overseeing the administrative functions related to tenant onboarding and off-boarding, managing property inspections, coordinating maintenance, and ensuring efficient communication with contractors and tenants.
This is a hybrid role, with a large part of the work being done remotely, though there will be some meetings in Century City, Cape Town.
Key Responsibilities:
Pay: R12 500,00 - R15 000,00 per month
Education:
This is a hybrid role, with a large part of the work being done remotely, though there will be some meetings in Century City, Cape Town.
Key Responsibilities:
- Tenant Coordination: Handle the onboarding and off-boarding of tenants for long let properties, ensuring systems are updated and all required documentation is completed.
- Property Inspections: Coordinate and document the performance of property inspections. Ensure that any violations or issues are communicated to relevant parties and resolved in a timely manner.
- Maintenance Coordination: Manage property repair and maintenance requests, liaise with contractors to ensure timely and efficient work completion, and maintain accurate records of maintenance history.
- Database Management: Assist with the development of a comprehensive record and systems database for the property management function, ensuring all documents such as tenancy agreements, insurance records, and operation manuals are properly stored and accessible.
- Contractor Liaison: Schedule and coordinate day-to-day and cyclical maintenance jobs with contractors, ensuring all work is carried out according to the property’s needs.
- Invoice Monitoring: Track contractors' and suppliers’ invoices and, once approved by management, forward them to the finance department for payment.
- Tenant Communication: Respond to tenant inquiries regarding maintenance and repairs, ensuring their concerns are addressed promptly and that contractors are notified when necessary.
- Utility Management: Ensure access to properties for utility meter readings, inspections, and other statutory requirements, and maintain records of these.
- Emergency Contacts: Maintain a list of emergency call-out contacts for contractors and services, ensuring tenants have access to support when needed.
- General Administrative Duties: Assist the Director and support the property management team with any other administrative tasks as required.
- Wage: R12,500 per month + R2,500 performance-based bonus for achieving minimum KPIs.
- Working Hours: 45 hours per week, worked over 6 days
- Hybrid Role: Primarily remote with some meetings in Century City, Cape Town.
- Location: Century City, Cape Town, South Africa
- Experience: Previous experience in property management or administration is preferred.
- Skills: Strong organizational and communication skills. Ability to work independently and manage multiple tasks simultaneously.
- Technology: Proficient in Microsoft Office Suite, especially Excel. Familiarity with property management software is a plus.
- Attributes: Self-motivated, detail-oriented, and able to handle tenant inquiries and property issues efficiently.
Pay: R12 500,00 - R15 000,00 per month
Education:
- Diploma (Required)
- Administration: 2 years (Required)
- Property Admin: 1 year (Preferred)
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