Direct Reporting Line:
Head: Finance

Varsity College is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa, and is registered with the Department of Higher Education and Training (DHET) to provide higher education qualifications accredited by the Council on Higher Education (CHE). The IIE's Varsity College, Cape Town Campus has a vacancy for a Senior Credit Controller.

Responsibilities and Duties:

Administration/Collections/Handovers

• Processing of adjustments in line with supporting documents provided by credit controller team. Ensure adjustments are reviewed,accurate, valid and complete.
• Accurately processing of payments daily (Debit and Credit Card, Pay U, Debit Orders and Direct Deposits)
• Support Debtors Manager and National Senior Credit Controller in ensuring the campus team achieves set target for set period and proactively engage with National Senior Credit Controller in directing team activities to meet set targets.
• Support Debtors Manager and National Senior Credit Controller with regards to overseeing the formal performance improvement plan (PIP) of credit controller team when necessary and track requirements as set out in the plan.
• Responsible for oversight and supervision of credit controller team functions, deliverables, quality and output. Excalibur to be specifically used by entire team. Report back to National Senior Credit Controller on team functions and performance.
• Responsible for updating of bursary tracker and agreeing bursaries on tracker to what has been processed in D365 and SIS by credit controllers
• Attend to queries escalated by credit control Team.
• Investigation of credit balances.
• Assist with processing of applications for new students.
• Assist with Debt Collection as and when required.
• Negotiate and maintain payment arrangements and document Acknowledgement of Debt (signed off by Head: Finance /Debtors Manager).
• Issue letters pertaining to suspension and de-registration and cancellations or as requested by National Senior Credit Controller.
• Assist with Pre- Legal accounts/handovers as and when required.

Bank Statements:

• Accurate processing of daily bank statements.
• Ensure all debit orders returned unpaid from the bank are dealt with immediately. Re-activation of failed debit orders.
• Accurate processing of unallocated payments.
• Processing of debit orders on the Absa banking system (1st /15th/ 25th ) of each month.
• Distributing of payment batches.
• Accurate processing of legal payments on pre-legal accounts (active/bad debt write off's).
• Identifying payments for other campuses and escalating to Head: Finance to process transfer.
• Prepare journals to other campuses and escalate to Head : Finance to process transfer
• Accurate processing of card payments.
• Send daily unidentified payments on ABSA Template to Finance Manager for
  investigation.
• After receiving feedback on Unidentified Payment from ABSA, process allocations and
  make notes on Excalibur.

Customer Service:

• Communicates with internal departments as and when required to maintain an accurate position
  on student’s accounts.
  
• Attend to walk in account payers/academic queries. Ensure calls adequate
  routed and attended to by credit controllers.
• Build sustainable relationships and trust with students/account payers through open and interactive communication.
• Handle account payer’s complaints, provide appropriate solutions and alternatives.
• Manage IIE Assist tickets and distribute to team together with National Senior Credit Controller based on age analysis.

Quality Management & Reporting:

• Debit order management (Loading, removing, adding fees, reporting).
• Accurate allocations- sending weekly report to Head:Finance and Debtors Manager highlighting what was sent to ABSA, Pending allocation/transfer to another campus (Indicate campus).
• Provide feedback to National Senior Credit Controller/Debtors Manager on Credit Balances Monthly.
• Provide feedback to National Senior Credit Controller/Debtors Manager on Status of Suspensions and Cancellations/De-Registrations.
• Monitoring fee credits/ bursaries processed on accounts. Reporting any discrepancies to Head:Finance and Debtors Manager. Tracking reversals and providing reason on approval of adjustment.
• Auditing adjustments for accuracy and detal before processing.
• Attend to walk in account payers/academic queries.
• Ensure calls adequate routed and attended to by credit controllers.

Competencies Required:

• Knowledge of Full Function Credit Control
• Knowledge of Accounts Receivables/Debit Orders /Bank Statements
• Excellent verbal and written communication skills, including ability to effectively communicate with internal and external departments
• Good Interpersonal skills/Customer Service driven
• Analytical and Problem-solving skills
• Sound numerical skills
• Best suited to a friendly, organised person who works accurately and is able to handle pressure
• Honest, trustworthy and ethical
• Time management skills
• Team management
• Ability to produce basic reports using Microsoft Office

Minimum Qualification Requirements:

• Matric
• Credit Management / Bookkeeping /Financial qualification advantageous

Minimum Experience Requirements:

• Minimum of 2 years Supervision experience, Minimum of 3 years credit control experience

Salary:

• Competitive salary commensurate with experience.

Benefits:

• Lifelong learning opportunities through Linked In Learning subscriptions.
• Staff and family discounts on educational programs within our brand portfolio.
• Incentive bonus structure based on performance and achievement of goals.
• Provident fund contributions, including Death & Funeral Cover, to support your financial well-being and future planning.
• Birthday vouchers to celebrate your special day.
• Competitive annual leave allowance for well-deserved time off and rejuvenation.

Application Response:

• Due to the high volume of CVs received, please note that personal contact with all applicants may not be feasible. Only candidates whose qualifications and skills closely align with the position requirements will be contacted for interviews.

Technical Support:

• Should you experience technical difficulties applying for the position, kindly use the following URL for further assistance : https://hire.simplify.hr/Contact Us

The IIE's Varsity College is an Equal Opportunity Employer . However, preference may be given to previously underrepresented groups in accordance with the South African Employment Equity Act.