Job Title: Accounts Payable Coordinator
Reports to: Accounts Payable Manager
Department: Finance
Location: Leeds
Job Grade: P3

DEPARTMENT DESCRIPTION

The Finance department provides Channel 4 with financial support and advice, ensuring the Corporation’s advertising revenue is working hard to deliver our public service, creative and commercial ambitions. Channel 4 Finance works with all areas of the organisation, giving financial guidance on financial reporting, investments and all general finance matters.

The Accounts Payable team responsibilities include the processing and paying of supplier invoices, generation of royalties’ statements and reimbursement of employee expenses.

JOB PURPOSE

To ensure timely payment and accurate processing of transactions and queries across internal and external customers and suppliers.

Reporting to the Accounts Payable Manager, this position focuses on supplier management, invoice processing, payment scheduling, employee expenses and query resolution.

Working collaboratively and positively with all internal departments providing excellent service and support. Building successful working relationships and providing proactive business advice on all Accounts Payables issues.

KEY RESPONSIBILITIES

• Ensure that incoming telephone calls and voicemail messages are answered promptly.
• Action and respond to enquires sent by e-mail to group or personal inboxes within 2 working days.
• Assist with new supplier set up ensuring that bank details, legal name, addresses and spend categorisation is accurately recorded and approved.
• Monitor and check invoice interfaces to ensure that all records have been successfully transferred between systems.
• Audit employee expenses, ensuring claims have supporting documentation, authorisation and are policy compliant.
• Identify supplier billing queries and disputes and work closely with the business to ensure prompt resolution and release of payment.
• Refer employee cash advance requests to the Accounts Payable Manager or approval prior to processing and ensure that subsequent expenses and or return of cash has been correctly reconciled.
• Reconcile corporate credit card spend ensuring that expense is policy compliant and escalate exceptions to the Accounts Payable Manager for additional approval.
• Preparation and processing of weekly supplier payments including BACS, CHAPS and direct debits.
• Work closely with the Treasury team to identify and process returned or refunded payments.
• Develop and maintain a good working relationship with internal and external customers and suppliers
• Ensure that Accounts Payables deadlines are respected, KPI’s are achieved and assist the Accounts Payable Manager with month end reporting and processing.
• Follow and enforce operational controls and procedures ensuring full audit compliance.
• System testing support for projects, defect fixes and enhancements.
• Provide operational support as required across the Transactional Finance team.

ESSENTIAL EXPERIENCE AND SKILLS

Technical & Professional Skills

• Good numerical ability.
• Intermediate Excel skills.
• Knowledge of Oracle and Basware preferred.
• Accounting qualification preferred but not essential.
• Excellent attention to detail and high level of accuracy.

Autonomy/Judgement/Decision Making

• Strong team player but able to work independently without supervision.
• Able to follow accounting policies and procedures.
• Able to identify and escalate risk or unexpected events as appropriate.

Relationship Management

• Excellent communication skills, able to build, develop and maintain ongoing relationships.
• Positive and enthusiastic attitude to task management.
• Provides high levels of support to customers and suppliers.
• Demonstrated ability to work successfully with stakeholders across multiple locations

Complexity/Problem Solving

• Ability to work and cope with multiple systems.
• Organised and disciplined approach to workload.
• Commitment to efficient and effective service.

Business Impact/Strategic Perspective

• Identify opportunities to enhance processes and controls.

Hybrid Working:

From September 2023, C4 has operated a 60/40 working pattern, equating to three office days per week.
Having everyone in the office three days a week gives us more opportunity to build our high performing, inclusive culture; to collaborate and to learn and share with each other, as well as helping to coordinate a regular pattern of home and office working days.
Employees then have the flexibility to decide where they spend the rest of the working week.
All our offices are open five days a week.

Please remember to complete the additional application questions by uploading a Word or PDF attachment. These questions really help us get to know you better and we won’t be able to consider your application without them.

• Please outline how you meet the ‘Essential Experience & Skills’ outlined in the Job Description (Max 500 words)