$25.34 - $31.03 Hourly Sheriff Limited Duration United States of America (Non-Exempt) November 07, 2024

• Provide administrative support for the BI’s.
• Maintain complex manual and computerized recordkeeping systems for records on each candidate.
• Process paper documents received in the unit and convert into digital documents. Manage the unit fax. Save all documents in the correct electronic folders. Review and follow-up when necessary.
• Request local record checks from other public safety agencies on behalf of BI for each applicant. This includes identifying all local agencies adjacent to where applicant has resided, attended school, or worked since age of 18.
• Assist applicants when they reach the background stage and are providing required forms, documents, and information. Review a variety of forms received from candidates to make sure they are complete and accurate. Verify candidates have provided completed copies of all the required documents that are required for the position they are being backgrounded for. Follow up with candidates by phone, text and/or email when needed due to missing and/or incomplete information and documents.
• Answer candidate questions about completing the background paperwork and the background investigation process. Answers will vary depending on what position the candidate has applied to and a candidate’s own circumstances.
• Notarize documents for candidates.
• Run record checks on candidates using multiple law enforcement data programs to collect and interpret the records history for each applicant. Verify information found pertains to the applicant and not someone with similar name, date of birth, or other identifiers. Use information collected to prepare a thorough and reliable summary for use in the full background investigation. Create electronic file of records.

• Completion of the twelfth grade or equivalent.
• Required: Three (3) years of experience providing complex and detailed clerical support duties, including data entry, proof reading, recordkeeping, public contact and document processing, distribution and storage.
• Must pass a thorough background investigation which includes, but is not limited to a review of the applicant’s criminal, civil, driving, military, educational, and employment history.

• LEDS Certification
• Experience working in a public safety setting
• Computer expertise and knowledge of a wide range of software applications
• Oregon Notary

• Transferable skills: Your transferable skills are any skills you have gained through education, work experience (including the military) or life experience that are relevant for this position. Be sure to describe any transferable skills on your application and clearly explain how they apply to this position.

• A completed online application using Workday showing how you meet the qualifications.
• Veteran Preference: if you are interested in requesting veterans’ preference, please be prepared to submit your DD214 and veteran disability verification forms electronically when specifically requested during the online application process.
• Responses to any and all electronic questionnaires/tasks sent to you after submitting your online application. Applications with unfinished questionnaires will be considered incomplete and will be inactivated from the process.

• Please save a copy of this job posting for your reference, as it will not be available for you to view online after the job posting closes.
• Log in to your Workday account to see if you have any pending tasks or actions to complete. These can be found under the “My Applications” section. You must complete these tasks or actions in order for us to accept your application.
• Check both your email and Workday account for updates regarding this recruitment.
• Internal Candidates: After you have hit “submit” on your application, check your Workday inbox and complete all questionnaires, including Veterans Preference Questionnaire, prior to the application deadline. The Veterans Preference questionnaire is required for ALL internal candidates, regardless of Veteran status. Don’t forget to refresh your inbox to make sure everything is completed. Certain questionnaires must be completed before applications are even received by HR.

• Initial review of minimum qualifications
• Online written exam
• Consideration of top candidates/interviews
• Background check and reference checks: All finalists must pass a thorough background investigation which includes, but is not limited to a review of the applicant’s criminal, civil, driving, military, educational, and employment history.

Amber Beck amber.beck@mcso.us +1 (503) 4070095 6002 - Office Assistant Senior