Apply for Personal/Executive Assistant Role at Confidential

United States Job Openings

Confidential

Personal/Executive Assistant

Summerlin

FULL TIME

November 4, 2024

Executive / Personal ASSISTANT
The personal assistant in this role will assist in the day-to-day administrative and various requested tasks. This is not your typical position or employer! No day will be the same. You will work with a team of people who are excited to be in their positions, LOVE their job, and this employer.
The ideal candidate will be able to handle a wide range of administrative and maintenance support related tasks. This person must be organized, flexible, and enjoy the administrative challenges of supporting an office with diverse projects and priorities. The ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining proactive, resourceful, and efficient, with a high level of professionalism and confidentiality is crucial to this role. It is vital for this candidate to assess the status quo and the desired final product, then create an appropriate action plan. Attention to detail is important. Additionally, you must be able to change course at a moment’s notice. You must be the type of person who can roll with it.
General responsibilities and duties include but not limited to:

Office support
Must be available on weekends/holidays/afterhours
Available to stay with animals overnight
Organize and maintain files
Assist with projects as needed
Calendar
Responsible for calendar management, requiring interaction with both internal and external executives, assistants, and consultants, and other staff from various companies
Maintain recurring administrative calendars and coordinate timing of action items for time-sensitive projects
Coordinate events
Communication
Provide professional and efficient phone interaction
Other duties as assigned
Assist with scheduling home maintenance, repairs, vendors and supervising staff
Admin duties at the home
Arranging appointments for the principal
Manage any projects going on at the house
Weekly Expenses
Shopping for food, supplies and other requested items
Running errands - dry cleaner, groceries, etc.
Bring dog to the vet when/if needed
Dog and house sitting when principal is out of town
Assist with concierge reservations, appointments, etc.
Be available for events to assist with setup, breakdown of parties/events

Skills and Qualifications:

Ability to maintain confidentiality of highly sensitive matters
Strong interpersonal communication skills
Strong administrative support skills
Strong computer skills (Microsoft based)
Ability to organize, prioritize, and perform work while under pressure
Ability to proactively address issues and take initiative and ownership of projects
Ability to routinely and independently exercise sound judgment in making decisions.
Must be able to effectively with staff, vendors, and other team members
Experience as an executive assistant or administrative assistant required
A can-do attitude is required.
Follow-through skills are critical

Offers of employment are contingent upon successful completion of a background screening.
WHAT WE OFFER:
Stable work environment
Salary negotiable with consideration of the candidate's skills and experience.
Days Monday-Friday with flexibility to work weekends.
Hours will vary from 8:00 am - 8:00 pm

Must have excellent interpersonal skills.
Flexible scheduling with availability to work overtime and weekends as needed. A 24/7 mentality.
Valid driver’s license with a perfect driving record.
Legal to work in the United States.
Submit to extensive background check and sign NDA

Job Type: Full-time
Pay: $70,000.00 - $75,000.00 per year
Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Schedule:

Monday to Friday
On call
Weekends as needed

Experience:

Executive Assistant or like: 3 years (Required)

Language:

English (Preferred)

Work Location: In person

We regret to inform you that this job opportunity is no longer available as it has expired

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