11/01/2024 Professional Staff - Project/Program Administration Regular No University of Arkansas for Medical Sciences

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

COM | Neuro & Devel Sci Administration The Program Coordinator position is responsible for all procurement related activities for the Department of Neurobiology and Developmental Sciences. The Program Coordinator is responsible for preparing reports, analyzing, monitoring, and evaluating purchasing activities, inventory, and maintenance contracts. The position provides oversight of department inventory and ensures appropriate disposition of university property. Provides high level support to research programs in a basic science department within the College of Medicine, including facilitating office and lab supply purchasing using UAMS systems, managing the receiving of large volumes of supplies to confirm receipt, and troubleshooting administrative difficulties in collaboration with the principal investigator, vendors, purchasing department and Assistant Chair. Works closely with the Office of Sponsored Programs Administration Network (OSPAN) to ensure the proper set up of sub award purchase orders.

• Bachelor’s degree in health, business, or related field plus three (3) years of project coordination or administrative support experience or
• Associates degree in health, business, or related field plus five (5) years of project coordination or administrative experience or
• High School diploma plus seven (7) years of project coordination or administrative experience required.

• Interacts with and assists the public in a professional and friendly manner as needed.
• Demonstrates effective communication skills.
• Communicates accurate and complete information.
• Maintains strict confidentiality when necessary.
• Demonstrates positive working relationships with co-workers, management team, and ancillary departments.
• Follows the Core Concepts of Patient and Family Centered Care and the Basic Code of Conduct Guidelines.
• Knowledge of general office procedures and protocols.

• Ensure ordering information from the investigator or lab staff is thorough and correct.
• Process the order against appropriate accounts.
• Manage any issues with the vendor on availability of the item(s) and timing of arrival.
• Ensure all special handling items are clearly marked and that items are received as ordered, in the appropriate/ acceptable time frame and in good condition.
• Reviewing each requisition for compliance with state purchasing regulations, coordinating the shipment and distribution and storage of all supplies and equipment received by the labs and office making the request.
• Receive and reconcile packing with items and ensure all transactions related to procurement including receipts/procurement card verifications/supplier invoice payments are handled appropriately and processed within 24 hours.
• Create framework POs, maintain service contracts, and renewals.
• Provide secondary coverage for other departmental staff (such as executive assistant and education coordinator).
• Ensure that daily operational needs of the department are met and that peak activity times are staffed appropriately, such as special projects and events.
• May involve phone/front desk coverage, scheduling meetings, arranging travel, staffing educational programs and other events, as well as providing support for special projects.
• Manage department inventory and assist Property Services during the department’s annual inventory.
• Serve as the main contact for the department for equipment and facility problems and report to the appropriate part for quick resolution.
• Perform other duties as assigned.

Commensurate with Education and Experience List of three Professional References (name, email, business title), Resume No Background Check Required N/A N/A N/A Yes