United States Job Openings

Lewis and Clark Community College

Project Support Assistant

Godfrey

FULL TIME

September 20, 2024

POSTING TEXT

Posting Number

20110756

Job Title

Project Support Assistant

Classification

Non-Exempt Staff

FLSA

Non-Exempt

Rate of Pay

$32,267/Commensurate with experience

Type of Position

Full-Time

If Part-Time, specify hours per week

If Part-Time, specify number of weeks

Organizational Unit

Adult Ed-Administration

Position Reports To (Title)

Associate Dean, Adult Education Project Director for Youth Career Pathways

Scope of Position

Provide project and administrative support to Associate and Project Directors and other project specialists for Division-wide activities including monitoring / tracking of program progress, coordination and flow of data collection, preparation of reports including analysis and chart / graphic development. Coordinate, schedule, and help conduct meetings and conference calls, record and distribute meeting notes / minutes, correspondence, use of collaborative work space, and other necessary project and administrative tasks (e.g., maintaining up-to-date contact information and email distribution lists).

Key Measurable Expectations

The following are duties that are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required or assigned.

Works with Associate Dean and Project Directors, and other project specialists on tasks to provide comprehensive support for day-to-day operations for all grants and projects, primarily those outside of the traditional adult education funding streams.
Works with the directors and team members in the collection of key evaluative data from students and partners and in that capacity helping to ensure data integrity and reliability, and the maintenance of communications platforms
Supports the Associate Dean and Project Directors with the maintenance of data dashboards to help reflect the breadth and depth of the services and outcomes of the department
Maintains accurate records through establishing sound filing systems for financial and programmatic data and information, working together with all project-level team members
Provides support services for Associate Dean, Project Directors and other project level team members such as the preparation of minutes from meetings, preparation and scheduling of meetings, as well as project staff meetings
Aids in the preparation of necessary spreadsheets for Project Directors and other team members
Maintains and prepares correspondence with partners related to grant projects
Works with the Associate Dean and Project Directors, other team members, and Finance department for preparation of required quarterly financial reporting
Assists with the preparation of various letters, memos, forms, policies, manuals and other documents related to maintaining regular communication within the consortium
Maintains office supplies and equipment
Performs assignments with highest degree of confidentiality

Minimum Qualifications:

High School diploma or equivalent;
Two year’s experience of program or office management;
Strong interpersonal, oral, and written communication skills;
Proficient in computer software applications including Microsoft Word and Excel, with the ability to create charts and graphs, etc.;
Excellent proofreading skills and attention to detail;
Ability to multitask and demonstrate flexibility in work schedule-see “Other Requirements” below;
Ability to work under pressure;
Demonstrable organizational skills to effectively meet deadlines and support Director and team members to meet deadlines;
Driver’s License required.

Preferred Qualifications

Must demonstrate willingness to travel within the Lewis & Clark district between the Godfrey Main Campus and the Scott Bibb Center in Alton without additional compensation as is needed.

Physical Demands

Lifting (minimum lbs. required) - 10, Bending, Stooping

Work Hours

Monday-Friday, 8:00-4:30

Open Date

09/20/2024

Close Date

Open Until Filled

Yes

Special Instructions to Applicants

GRANT FUNDED POSITION.

EEO Statement

Lewis & Clark Community College is an Equal Opportunity Employer and Affirmative Action Employer. In compliance with the Americans with Disabilities Act, LCCC will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. It is also the policy of the College to prohibit any form of harassment based on an individual’s protected status, such as gender, color, race, ancestry, religion, national origin, age, disability, marital status, veteran status, citizenship status, sexual orientation or other protected group status as defined by law. If interested, please contact the Human Resource Department, Erickson Hall – Room 107.

Compliance

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Source: https://www1.eeoc.gov//laws/practices/inquiries_citizenship.cfm?renderforprint=1

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