Hong Kong Job Openings

Hong Kong Institute of Vocational Education

Term Executive Assistant II (Supplies)

September 12, 2024

Major Duties:

(a)
To provide day-to-day purchasing and stores operation services in the following key areas:

(i)
small value / quotation / tender purchases;

(ii)
receipt and inspection of stores, condemnation and disposal of stores;

(iii)
stores recording and stocktaking; and

(iv)
supplier registration and maintenance of supplier performance records;

(b)
To ensure that the laid down policies, rules and procedures in respect of purchasing / stores operations are properly followed;

(c)
To provide purchasing / stores data and analysis for the management;

(d)
To co-ordinate the workflow within the unit / sub-unit;

(e)
To assist in drafting simple correspondence; and

(f)
To handle enquiries relating to purchasing / stores operations.


Requirements:

(a)
(i)
5 subjects in the Hong Kong Certificate of Education Examination (HKCEE) at Grade E / Level 2 or above, including English Language (Syllabus B)*, Chinese Language and Mathematics, or equivalent; OR

(ii)
A combination of results in 5 subjects in the Hong Kong Diploma of Secondary Education (HKDSE) Examination at Level 2 or above in New Senior Secondary subjects / “Attained” or above in Applied Learning subjects / Grade E or above in Other Language subjects, and the 5 subjects should include English Language*, Chinese Language and Mathematics; OR

(iii)
A recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate, or Project Yi Jin;

  • Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification.

    (b)
    Proficiency in computer software application, such as MS Word, MS Excel, MS Power Point and Chinese word processing;

    (c)
    Good working attitude and be customer-oriented; and

    (d)
    Ability to work independently with initiative and be a good team player.


    Note:

    The appointee(s) may be required to perform duties outside normal working hours and/or outside campus.
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