Join Our Team: Administrator at Silver Stream Healthcare Group
Silver Stream Healthcare Group is a renowned care center dedicated to providing top-quality care and support. We pride ourselves on creating a nurturing environment for our residents and a dynamic workplace for our staff. We are currently looking for an enthusiastic Administrator to join our team in Ratoath, where your skills will make a real difference in the lives of others.
Location: Ratoath Manor Nursing Home, Ratoath, Co. Meath, A85 YW73
Reports to: Group administrator, Director of Nursing/Assistant Director of Nursing
Salary: Negotiable - Dependent on Experience
Job Purpose: This is a senior role of key importance within the Nursing Home. As an Administrator at Silver Stream Healthcare, you will handle a wide array of administrative tasks crucial for the smooth operation of our care centres, working closely with HR, Finance and the Director of Nursing. Your role will support both the day-to-day activities and the broader administrative needs of our team.
Key Responsibilities will include, but are not limited to:
General Administration:

• Secretarial support, answering phones, greeting visitors, answering queries, and providing information to team members, residents and families as required.
• Keep database updated with admissions, discharges and personal information.
• Maintain and update accurate records of all incidents pertaining to Residents.
• Coordinating with DON/Head office relating to HR, Accounts receivable, Accounts payable and administration aspects.
• Filing and maintaining records including supporting with HIQA compliance, policies and procedures, statutory files and records. Coordinate with Head Office where required.

Human Resources and Payroll:

• New Hire Pack - Print and supply to new starters to sign. Add new starter to HR Software.
• Onboarding all new employees on HR software, ensuring that all personal files are complete in compliance with HIQA standards.
• Manage time and attendance records on HR software for all team members in the Care Centre, including timesheets, rosters, annual leave, sick leave and training hours. Ensure all applications have been submitted and upload to HR software. Update if required with approval of DON/ADON.
• Notes to payroll to prepare for each pay period. With approval from DON, email to Head office Payroll administrator.

Finance:

• Matching delivery dockets with invoices, ensuring quantities and prices are correct, passing to DON for authorisation and sending to Head Office. File and maintain records accordingly.
• Maintain up to date Resident records – Contracts/ funding approvals/ Admissions/ Absences/ Discharges/ RIP’s/ HSE/ Pensions/ GP/ Pharmacy/ Medical cards.
• Admission documentation including Finance/ Pharmacy Direct debit mandate and other forms/ GP forms and email to concerned (follow up for pending documentation).
• Lodgements - Receiving, recording, and lodging cash/ Cheques/ Bank Drafts/ Card machine and email to accounts receivable.

HSE:

• Liaising with the HSE as required - Admission confirmations/Absences/Discharges /RIP/Fair deal letters/ HSE remittances.

Desired Skills and Qualities:
- Experience with or understanding of complex needs
- Excellent organizational, communication, and IT skills
- Self-motivated with the ability to work independently and as part of a team
- Reliable with a flexible approach to work
- Strong problem-solving and decision-making skills
Join Us:
If you’re a dedicated professional looking to make a positive impact in a leading healthcare group, we would love to hear from you. Apply today and contribute to the care and well-being of our community at Silver Stream Healthcare Group.
This role is perfect for individuals who are organized, caring, and looking for a rewarding job where they can make a difference every day. Your administrative skills will ensure our care center operates efficiently, supporting our commitment to provide exceptional care.
INDSS1
Job Types: Full-time, Permanent
Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Ratoath, CO. Meath: reliably commute or plan to relocate before starting work (required)

Experience:

• Office or administration: 1 year (preferred)

Work authorisation:

• Ireland (required)

Work Location: In person