Netherlands Job Openings

KORNFERRY

Executive Assistant

Amsterdam

August 27, 2024

Requisition ID

17953

Country

Netherlands

Location type

Hybrid

State / Province

Amsterdam

City

Amsterdam

About Us

Korn Ferry is a global organizational consulting firm. We help clients synchronize strategy and talent to drive superior performance. We work with organizations to design their structures, roles, and responsibilities. We help them hire the right people to bring their strategy to life. And we advise them on how to reward, develop, and motivate their people.
Our 10,000 colleagues serve clients in more than 50 countries. We offer five core solutions:

Organizational Strategy
Assessment and Succession
Talent Acquisition
Leadership Development
Total Rewards

Job description

Korn Ferry is a global organizational consulting firm. We help clients synchronize strategy and talent to drive superior performance. We work with organizations to design their structures, roles, and responsibilities. We help them hire the right people to bring their strategy to life. And we advise them on how to reward, develop, and motivate their people.
Our 11,000 colleagues serve clients in more than 50 countries. We partner with 99% of Fortune’s Most Admired Companies and our clients are 25 times more profitable than their peers, outperforming the S&P 500 by over five times. We achieve this through five core solutions:

Organizational Strategy
Assessment and Succession
Talent Acquisition
Leadership Development
Total Rewards

Purpose of the Position
The Executive Assistant in our Executive Search solution is responsible for providing project co-ordination and administrative support. The role provides project co-ordination and management of all opportunities and engagements being executed by consultant (s) and on-going business development projects, including monitoring the process, assuring completion of internal and external documentation, and attachment of required documentation to relevant internal systems including Searcher (core database application used to help conduct candidate searches and candidate sourcing), Salesforce and PSA.

Key Responsibilities

Extensive client liaison throughout the search process, both written, over the phone and in person. EAs will be working closely with high level executives and their support teams and must be comfortable building a rapport quickly, to ensure a good working relationship with clients throughout the project
Maintain strictest confidentiality at all times when dealing with sensitive client and candidate information
Open and close engagements properly in Searcher and PSA or using cross-border alternatives; assure that all required documentation is completed and processed
Review/approve monthly client billing invoices to ensure accurate invoicing; monitor accounts receivable aging detail and unbilled expenses and assist in timely account collections
Draft proposals, position specifications and candidate resumes, in co-ordination with other EAs and consultants/associates on the team
Help prepare and edit Pitch Decks and proposals in Power Point
Schedule, organise and log candidate meetings with consultants and clients
Organise both consultant and candidate travel where necessary (domestic and international), liaising as appropriate with the client to ensure smooth organisation of travel plans
Ensure that candidate education verifications are completed on a timely basis
Ensure accurate and timely Searcher notations for candidates, engagement and business development individuals/companies
Assist in business development as needed/necessary including using internet to research companies, individuals and industries; update consultant’s business development activities and opportunity management on Sales Force and Searcher as appropriate
Monitor all engagements exported or shared with other offices and/or consultants worldwide • Produce written responses to resumes and phone contacts
Review all reports from accounting to ensure accuracy, requesting corrections when and where necessary
Prepare and submit accurate and timely expense reports for consultant (s) using internal Concur tool
Periodic backup telephone/admin support during absences
Participate in regularly scheduled office meetings
Keep up to date of KF policies and procedures and software by reviewing all emails and attending training sessions where necessary
Participate in training new hires and temporary staff
Maintain Partner’s business calendar and co-ordinate travel and interview schedules
Maintain Partner’s contact directories (Searcher, Outlook, lists etc)
Work with other practice EAs as necessary to organise ad-hoc events and BD mailings

The Candidate

High degree of professionalism and competence
Experience in project management, administration, and/or scheduling in a team-oriented, fast-paced professional services working environment
Strong skills in Microsoft Office Suite, including Excel and Power Point; Salesforce experience is a plus
Excellent written and verbal communication skills
Proven client-interfacing skills
Confident, proactive and drive for results
Detailed-oriented and places a high level of importance in quality work
Effective problem solver and able to work through ambiguity, change and any roadblocks encountered • Thrives in fast-paced working environments
Desire and commitment to learn the “craft” of search at the highest level, and be an integral part of the team
Dependable and discreet
Strong work ethic and sense of personal and professional integrity
Inter-personally and intellectually flexible to accommodate needs of business
Ability to relate to others in a positive and helpful manner and build credibility and positive relationships with all of the firm’s key constituencies
Self-motivated, energetic, tenacious with a “can-do” attitude and able to work without direct supervision
Ability/willingness to “partner” with consultant and serve as a team player
Able to manage and prioritize multiple tasks simultaneously
Ability to stay focused and complete assignments within given timeframes and required deadlines
Fluent in English and Dutch

Experience and Professional Qualifications

Candidates will ideally be either educated to degree level or have equivalent qualifications / or demonstratable work experience in the EA/administration field
Excellent Power Point skills with high proficiency in the Microsoft Office suite (Outlook, Word and Excel) • Relevant experience of supporting leaders and senior professionals within a Professional Services environment

Internal Mobility at Korn Ferry
If you currently work for Korn Ferry or one of our affiliates, you must be eligible to apply for a different position within Korn Ferry to use the Careers Site. If you accept such a position, your benefits programs and Human Resources policies may change. Please consult with your HR contact for the new position concerning application eligibility, including any immigration/visa needs, benefit programs, and HR policies applicable to that position.

Korn Ferry is an Equal Employment Opportunity/Affirmative

Action Employer - Minority/Female/Disability/ Veteran

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or veteran status or any other characteristic protected by federal, state, or local law.

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