Job Summary:
The Executive Assistant (EA) provides high-level administrative support to senior executives, ensuring the smooth operation of the executive's office. The EA manages complex schedules, handles confidential information, coordinates communication, and represents the executive in interactions with internal and external stakeholders. The role requires exceptional organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment.
Key Responsibilities:
Calendar Management:

• Manage and coordinate the family's daily schedule, including meetings, appointments, and travel arrangements.
• Proactively identify and resolve scheduling conflicts, ensuring the executive's time is used efficiently.

Communication:

• Act as the primary point of contact between the family, executive and internal/external stakeholders.
• Screen, prioritize, and respond to emails, phone calls, and other forms of communication on behalf of the family.
• Draft, proofread, and edit correspondence, reports, and presentations.

Meeting Coordination:

• Prepare family's agendas, documents, and presentations for meetings.
• Attend meetings, take minutes, and follow up on action items as required.
• Coordinate logistics for meetings, including booking venues, arranging catering, and setting up video conferencing.

Travel Arrangements:

• Plan and book domestic and international travel, including flights, accommodations, transportation, and itineraries.
• Prepare travel expense reports and ensure timely reimbursement.

Confidentiality:

• Handle sensitive information with the utmost discretion and confidentiality.
• Manage and maintain secure records and files.

Project Management:

• Assist in managing and tracking various projects, ensuring deadlines are met and objectives are achieved.
• Coordinate with other departments to facilitate project completion.

Administrative Support:

• Manage office supplies, equipment, and other resources for the executive’s office.
• Process invoices, expense reports, and other financial documents.
• Perform general administrative duties as required.

Relationship Management:

• Build and maintain strong relationships with key stakeholders, including board members, clients, and partners.
• Represent the executive in a professional manner in all interactions.

Qualifications:

• Education: Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• Experience: Minimum of [3] years of experience as an Executive Assistant or in a similar role.

Skills:

• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Power Point, Outlook) and other relevant software.
• Ability to work independently with minimal supervision.
• High level of discretion and confidentiality.
• Strong problem-solving abilities and attention to detail.
• Ability to multitask and prioritize tasks in a fast-paced environment.

Working Conditions:Hours: Full-time, with occasional overtime as needed.
Job Type: Full-time
Pay: Php60,000.00 - Php70,000.00 per month
Benefits:

• Opportunities for promotion

Schedule:

• Night shift

Supplemental Pay:

• 13th month salary
• Commission pay

Application Question(s):

• Are you willing to work 100% onsite in Ortigas?
• Are you able to work night shifts?
• Are you able to work during Philippine Holidays?
• Do you have a laptop or desktop to use in the event that you will be tasked to work remotely?

Experience:

• virtual executive assistance: 1 year (Required)