Philippines Job Openings

dataSpring

HR/Admin Associate

Manila

FULL TIME

November 4, 2024

Manila, Philippines
Full-time, Salaried position

I. POSITION SUMMARY:
The HR & Administrative Associate provides support in the day-to-day activities of the Human Resources and Admin, with main focus on the areas of Recruitment, Compensation and Benefits Administration, Attendance Monitoring, and General Administrative Affairs for d S PH Office.

II. ESSENTIAL JOB FUNCTIONS:
Human Resources Functions:
  • Takes an active role in the full cycle hiring process in d S PH
  • Assists in compensation and benefits administration which includes ensuring timely processing of payroll, facilitating government benefits coverage and availment, and company benefits administration for PH members
  • Monitors attendance and leave credits for PH members, prepares bi-monthly DTR as inputs to payroll, as well as summary of tardiness, undertime and overtime
  • Manages confidential document related to HR and Admin, ensuring that such are kept secured, properly filed and confidential
  • Meets all assigned deadlines and KPIs listed as part of the “PH HR / Admin Action Plans” and as indicated in the performance review form
General Affairs & Admin Functions:
  • Efficiently handles office supplies requests, as well as the purchasing, management and inventory of office, first aid, and pantry supplies.
  • Ensures maintenance and cleanliness of the office, coordinates with service provider for needed housekeeping, repairs and maintenance
  • Facilitates completion and submission of government reportorial requirements pertaining to employee reports, updates and claims
  • Will provide support in the implementation of Occupational health and safety guidelines
Common Activities:
  • Maintains the good public image of the Company.
  • Constantly identifies financial and other risks to the Company and reports these quickly and accurately to the Admin Manager
  • Prudently manages resources within budgetary guidelines to ensure profit.
  • Completes other administrative work as required and acts as an active team player.
  • Contribute to entire Company (and, or other local offices) as a member, besides the Global HR tasks assigned.

III. ESSENTIAL JOB REQUIREMENTS:
Physical Requirements & Working Conditions:
  • This is an office environment and typical physical demands apply.
Education & Minimum Qualifications Needed:
  • Candidate must possess at least a Bachelor's/College Degree, Post Graduate Diploma / Master's Degree, any fields is preferred.
  • At least 3 years of general human resource and administrative services experience required; particularly recruitment, compensation & benefits (including good understanding of government-mandated benefits)
  • Familiarity with or relevant experience in travel management, purchasing, occupational health & safety guidelines will be a plus
  • Proficient in MS office and ability to learn tech-tools used by the Company
  • Excellent verbal, written, communication and negotiation skills are required
  • Well organized, keen into details, responds to requests quickly, self-driven and results-oriented
  • Experience in being a proactive team player who seeks out challenges and activities that promote the organization’s growth is required
  • Must be willing to work on mid-shift (e.g 11am - 8pm), and open to some changes in schedule according to business needs
IV. BENEFITS
  • Attractive base salary and benefits provided
  • Fantastic work environment with other like-minded professionals
  • Medical/Health benefits for full-time regular employee
  • Tremendous room for professional growth and development

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