Hive BPO is a Philippines based outsourcing company, based in Legazpi, that works with clients around the world. Hive BPO has an amazing opportunity with our client in Sydney, Australia.
Our client is an Australian technology company that is experiencing significant growth, generating the need for an experienced Executive Assistant to join the team. They are seeking a highly organized and tech-savvy Senior Executive Assistant to provide comprehensive clerical and administrative support to the C-Suite executives (CEO/CFO/COO) in their global online wagering business. Their ideal candidate will excel in managing day-to-day office operations, possess basic accounting skills, and be proficient in using AI tools and various software suites to enhance productivity.
Job Description:
The key responsibilities of the role will include, but not be limited to:
· Calendar Management, including the coordination of conference calls across multiple timezones.
· Document Preparation and Management, including proof-reading, Power Point presentations and Excel spreadsheets and filing.
· Communication Management, including email management and responses on behalf of executives and liaising between numerous parties.
· Meeting coordination and preparation including preparing agendas and collating documents/meeting packs ahead of the meeting.
· Financial Administration including basic bookkeeping tasks such as credit card reconciliation and budget tracking.
· Research and Information Management, including conducting research activities and collating findings for the executives and identifying trends.
· AI and Technology Integration, including utilising AI tools to enhance and streamline productivity.
· Project Management Support including tracking project progression through project management tools and coordinating with stakeholders to ensure delivery by deadlines.
Requirements:
· Exceptional organizational and time management skills
· Intermediate to Advanced proficiency in Microsoft Office Suite (Word, Excel, Power Point, Outlook)
· Proficiency in Atlassian suite (Jira, Confluence, Trello)
· Experience with AI-powered productivity tools and willingness to learn new technologies
· Strong research skills and ability to synthesize information from various sources
· Basic understanding of bookkeeping and accounting skills
· Excellent typing speed and accuracy
· Strong attention to detail and ability to maintain high accuracy in all tasks
· Proficiency in digital file management and cloud-based storage systems
· Experience with scheduling software and video conferencing platforms
· Ability to prioritize tasks and manage multiple deadlines simultaneously
· Excellent written and verbal communication skills
· Proficiency in minute-taking and transcription
· Knowledge of business correspondence formats and professional email etiquette
· Ability to maintain confidentiality and handle sensitive information discreetly
· Proficiency in data entry and database management
· Understanding of basic financial principles and reporting
What’s in it for you!
1. Monthly basic salary while Working from Home
2. Employment benefits of SSS, Phil health, HDMF 13th Month Pay and regularization after 6 months
3. Opportunity to work with and learn from an Australian company, assisting in building your career Executive Assistant career at a very senior level.
Send your updated resume at careers@hivebpo.com with subject: EXECUTIVE ASSISTANT GO
Job Type: Full-time
Pay: Php29,000.00 - Php37,000.00 per month
Benefits:

• Work from home

Schedule:

• 8 hour shift

Supplemental Pay:

• 13th month salary