Philippines Job Openings

Outsourcey

Senior Executive Assistant (US Client)

Taguig

FULL TIME

October 12, 2024

Looking to take your career to the next level? Then this role is for you!
Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!
Job Requirements:

5+ years of experience as a senior-level Executive Assistant: Demonstrated ability to support high-level executives while working autonomously and leading various projects.
Strong organizational abilities: Highly detail-oriented, ensuring tasks, documents, and schedules are well-structured and efficiently managed.
Exceptional time management: Proven experience in managing multiple priorities and deadlines, ensuring smooth daily operations.
Strategic thinker: Capable of creating and implementing effective strategies to optimize processes and enhance operational efficiency.
Problem-solving skills: Able to identify inefficiencies and proactively implement solutions to improve workflow and productivity.
Excellent English-speaking skills: Fluent in English with strong verbal communication skills. The client is flexible regarding accents, so no specific accent is required.
Client and team engagement: Proven ability to build strong relationships with clients, colleagues, and vendors, ensuring smooth communication and collaboration.
Real estate industry experience: Knowledge of real estate processes is an advantage but not required; willing to learn and adapt to industry-specific needs quickly.
Highly organized: Maintains order in all aspects of the role, from managing documents and schedules to overseeing projects.
Self-managing: Capable of working independently with minimal supervision, effectively prioritizing tasks and making decisions to keep operations running smoothly.
Self-managing and proactive: Able to independently manage tasks, prioritize responsibilities, and take initiative without constant oversight.

Core responsibilities:

Manage and optimize the executive’s calendar: Organize meetings, appointments, and travel arrangements to ensure efficient use of time.
Business Process Support
Assist in business process execution and improvement: Refine strategies to improve operational efficiency, particularly in the real estate sector.
Contribute to process documentation: Maintain accurate records of business workflows and update processes as required.
Handle executive communications: Manage and respond to emails, phone calls, and other forms of correspondence with professionalism.
Coordinate with key stakeholders: Facilitate communication between the executive and clients, vendors, and team members to ensure smooth operations.
Oversee and manage projects: Track project timelines, deliverables, and milestones to ensure all deadlines are met.
Organize and prioritize tasks: Ensure that project tasks are completed on time and to a high standard, coordinating team efforts where necessary.
Collaborate effectively with team members: Work closely with other departments and team members to ensure alignment on projects and goals.
Build strong client relationships: Coordinate effectively with clients to understand their needs and deliver high-quality solutions.
Basic bookkeeping tasks: Assist with bookkeeping activities, including generating and managing invoices, and keeping accurate financial records.
Monitor financial documentation: Ensure all financial transactions are properly recorded, organized, and up to date.
Prepare reports and presentations: Create high-quality reports and presentations for real estate transactions, using data analysis as needed.
Maintain documentation: Organize important documents, contracts, and reports for easy access and reference during decision-making processes.
Independently handle administrative tasks: Perform day-to-day administrative duties with minimal oversight, taking initiative to address issues and streamline operations.
Maintain order and organization: Ensure all files, records, and documents are orderly and well-organized, optimizing office efficiency and reducing errors..
Coordinate with internal and external parties: Ensure smooth communication with stakeholders, clients, and vendors regarding scheduling needs.

Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities.
Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!
Job Type: Full-time
Pay: Php40,000.00 per month
Benefits:

Health insurance
Life insurance
Work from home

Schedule:

8 hour shift
Monday to Friday
Night shift

Experience:

Senior Level Executive Assistance: 5 years (Required)
Calendar Management: 5 years (Required)
Email Management: 5 years (Required)
Client Management: 5 years (Required)
Real Estate: 5 years (Required)

Language:

English (Required)

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