South Africa Job Openings
Heineken International B.V.
Admin Controller
FULL TIME
November 8, 2024
We Go Places! How about you?
Immediate Superior: Record to Report Manager
Location: Stellenbosch, Cape Town
Function: Finance
Sub Function: Record to Report
Type of Contract: Permanent
Reference Number: 123988
Closing Date: 22/11/2024
Purpose:
To assist the Record to Report with administrative and financial services and controls. This includes the parking and/or posting journals as required (for example but not limited to: Sales and Promotional Liquor, Procurement Releases, Stock takes), assisting, reconciliations, quality control and general administrative and financial duties and reports
Key Responsibilities:
Immediate Superior: Record to Report Manager
Location: Stellenbosch, Cape Town
Function: Finance
Sub Function: Record to Report
Type of Contract: Permanent
Reference Number: 123988
Closing Date: 22/11/2024
Purpose:
To assist the Record to Report with administrative and financial services and controls. This includes the parking and/or posting journals as required (for example but not limited to: Sales and Promotional Liquor, Procurement Releases, Stock takes), assisting, reconciliations, quality control and general administrative and financial duties and reports
Key Responsibilities:
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Strategic & Financial Results
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Successful delivery of the Record to Report strategy to maximize accuracy and efficiency.
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Effective and efficient delivery of departmental admin performance.
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Assist department to ensure that all financials for business plans and budgets are effectively developed and aligned to meet business and department objectives.
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Monthly reconciliation reports completed
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Assist department with monthly and weekly reporting duties
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Participate in Internal and External quality control and audit processes.
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Department calendar Ad-hoc basis, timeously, complete Approved annual business plans and budgets
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Within budget guidelines Agreed Net Cost achieved Captured accurate and timeously (Opex and Profit centre)
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Distribute comprehensive monthly reports and follow up on variances of 5% and above
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Minimal Variance Reporting and Income Statements in line with budgets
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In accordance with Internal Control Checklist QMS Procedures followed
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Operational Results
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Effective and efficient delivery of department admin management and controls.
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Purchase Requisition or Purchase Orders captured accurately
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Processing of goods receipts for services
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Assist / follow up of outstanding accounts
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Accurate and timeous capturing of the daily transactions
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Create customers and processing of invoices for intergroup services
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Processing of journals
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General financial administration and drawing and circulation of financial and business performance reports to assist management
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Perform filing and maintain admin housekeeping
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Ensure that the QMS (Quality Management System) forms are updated and maintained
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Create purchased orders for department
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Feedback from managers on quality of work - accuracy and speed
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Maintaining confidentiality
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Monthly Procurement ICC Reports from Internal Auditors correct and on time performed daily
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Daily clearance of relevant SAP line items
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Document numbers captured and updated on SAP
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Confirmation sheet on Share drive/Livelink
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Follow up on Sundry Customer/Payable Account
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Correctness and according to QMS procedure
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Workflows completed
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Relevant and valid information included
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According to ICC Procedures
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Customer & Relationship Results
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Build effective relationships with external and internal stakeholders
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Provide a high standard of customer service to all internal and external customers
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Attend weekly Admin meetings and relevant departmental meetings on ad hoc basis
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Customer survey form and feedback from Brand Homes Joint Ventures and food/restaurants; Vendors
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Team meetings held every week, agenda, minutes and action plans implemented and followed.
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Innovation & Improvement Results
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Innovation and business improvements in support of operational and sales goals
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Participate in departmental projects
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Implement a standardised programme to ensure cost efficiency
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On-going and as required
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Bulk purchasing implemented at Brand Homes
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Leadership Results
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Take responsibility of own performance goals and personal growth
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Culture Shaping Survey IDP in place
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Managing your career (EPMS Scorecard and Career Plan in place)
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Culture Shaping Index
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Success Factors Analytics
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Tertiary Accounting Training (University or Technical College)
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At least 5 years of experience in administrative and financial services and controls
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SAP Knowledge
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PR Skills (Friendly, Courteous, Professional, Helpful)
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Computer Literate
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Good Team Player
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