Apply for Team Assistant Role at De Beers Group of Companies

South Africa Job Openings

De Beers Group of Companies

Team Assistant

Kathu

FULL TIME

October 16, 2024

Company Description
-We have an exciting opportunity for a Team Assistant. The purpose of this role is to Provide administrative assistance to the team effectively, timely, and professionally.
We’re the best in the industry.
You’ll make us better.
Guided by our purpose and our values, we enable both high performance and purposeful action as we aim to “re-imagine mining to improve people’s lives", delivering the metals and minerals that make modern life possible – from mobile phones to medicines.
Kumba Iron Ore
We produce high-grade iron ore, the key component in steel widely used in construction and manufacturing across the world. Our activities include all aspects – exploration; mining; processing and blending; shipping; marketing and selling. In South Africa, we have mining operations in the Northern Cape province, as well as a head office in Centurion, Gauteng, and a port operation in Saldanha Bay, Western Cape.

Job Description
-As our Team Assistant of your responsibilities will include but not limited to:

Safety and Health.
Adhere to all health and safety practices requirements.
Promote good housekeeping to ensure compliance.
Promote an environment where team members can deliver their outputs within a controlled risk environment.
Performance and Delivery
Administration:
Compile, coordinate, and monitor team members' calendars as required.
Take minutes at meetings and provide general assistance during presentations to the department.
Organise and maintain the diaries as designated and make appointments as required.
Order stationery and other consumables.
Book meeting rooms, catering, and equipment.
Reconcile general and travel expenses in line with company policy.
Log invoices received and submitted to accounts for payment.
Perform expense reconciliation and invoice administration.
Provide general administrative support as necessary.
Assist team members with time-related activities.
Compile various monthly reports to provide feedback to relevant stakeholders.
Execute SAP orders.
Document Control:
Process all documentation according to company policies and procedures and document control principles within specified time frames to ensure compliance.
Collate or make available documents, briefing papers, reports, and presentations as required by the department.
Assist team members with documents per new company templates and guidelines.
Perform background search for documents necessary for ad-hoc and formal inquiries (WIs, one-pagers, memos, etc.) and the presentation there-off to the team.
The Work: Key Outputs and Accountabilities
Distribute relevant documents (memos, reports, legislative information, etc.) to appropriate internal and external stakeholders.
File all documents following document control requirements to ensure compliance and ease of retrieval for future reference.
Logistical Arrangements:
Arrange travel, visas, and accommodation for the department, according to the Anglo American travel and accommodation policy.
Organise and coordinate all visits of consultants and other providers for the P&O management team according to procedures.
Assistance:

This role is in Commercial (CML) department on a band A4 level reporting to the Section Manager Logistics

Qualifications

-Grade 12 / N3 Technical
Relevant qualification in Office Administration or similar on NQF4
SA Drivers Licence

Technical Knowledge

2-3 years of relevant experience in office administration.
Proficiency in MS Office applications, including WORD, Excel, and Power Point.
Familiarity with SAP.
Knowledge of Customer Relationship Management.
Experience in scheduling and travel coordination

Additional Information
-Who we are?
Anglo American is a global diversified mining business. Our portfolio of world-class mining operations provides the metals and minerals that make modern life possible. We use innovative practices and the latest technologies to discover new resources and mine.
We work together with our key partners and stakeholders to unlock the sustainable value that those resources represent for our shareholders, the communities and countries in which we operate and for society at large. Anglo American is re-imagining mining to improve people’s lives.

How we are committed to your safety
Nothing is more important to us than ensuring you return home safely after a day’s work. To make that happen, we have the most rigorous safety standards in the industry. Not only that, we’re also continually investing in new technologies – from drones to data analytics – that are helping to make mining safer.
Inclusion and Diversity
Anglo American is an equal opportunities employer. We are committed to promoting an inclusive and diverse workplace where we value and respect every colleague for who they are and provide equality of opportunity so that everyone can fulfil their potential.

How to apply
To apply for this role, please complete our online application form. You will have the opportunity to upload your CV and other relevant documentation as part of this process.

We regret to inform you that this job opportunity is no longer available as it has expired

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