• Provide comprehensive administrative support to the Registrar and the management team of the department.
• Manage the monthly service payment process, ensuring timely and accurate payments.
• Oversee the procurement of equipment and stationery, maintaining adequate supplies for the Registrar.
• Track assets and coordinate assets stocktake to ensure accurate inventory records.
• Track costs of the department and report on actual versus budgeted expenditure.
• Coordinate service contracts, ensuring all agreements are up-to-date and compliant with university policies.
• Coordinate travel activities including flight booking, accommodation, and transportation for members of the Registrar.
• Organise logistics for various Registrar’s events, including but not limited to graduation ceremonies, scholarship award ceremonies, and internal events. Manage and process requests to IT, Property and Security teams.

• Liaise with student groups and stakeholders to enhance the publication of student and staff information relevant to the Registrar, including student and staff updates, quick guides, academic calendar, FAQs, etc., across various platforms in both written and visual formats.
• Establish and maintain effective relationships with all relevant stakeholders, including students, staff, and external clients of the University. Use confidential, effective, and professional communication in all dealings with internal and external contacts.
• Assist the Registrar in the marketing and communication efforts for all relevant units and its activities. Maintain online information and social media where appropriate and assist in preparing marketing materials for the activities of the department.
• Ensure new employees to the department are provided with all necessary support to assimilate into the team environment.
• Coordinate and support the organisation of engagement activities, such as workshops, trainings, and events, to foster a sense of collaboration among members of the Registrar.

• Assist with other projects and perform secretarial and administrative duties as required.
• Support other cross-function tasks in supporting the Registrar if required.

• Bachelor's degree in business administration or relevant discipline with equivalent work experience in administration and communications.
• Minimum 1 year of experience in administrative systems and processes and working with budgets.
• Well-developed interpersonal skills including coordination, liaison, and communication, both written and spoken, in English and Vietnamese, across a broad range of audiences and media.
• Well-developed planning, organisational, analytical, critical reasoning, and problem-solving skills.
• Ability to work independently with minimal supervision and as part of a team.
• Attention to detail, accuracy, and security when managing information.
• Demonstrated good knowledge and experience with computer software and platforms, including databases, spreadsheets, presentation software, applications and social media, and graphic design tools.

• Contract duration: from 06 Jan 2025 to 19 Dec 2025
• Highly competitive gross salary
• Annual leave: 1 day per working month
• Private Insurance
• Free use of onsite sports and fitness facilities
• Library on campus and online - access to RMIT Australia online library

30 thg 11 2024 11.59 pm