Join Our Mission to Foster Prosperity in Asia
Are you looking to have a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.
Organizational Setting and Reporting Relationship
The position is assigned to the Agriculture, Food, Nature, and Rural Development Sector Office (SG-AFNR) within the Sectors Group (SG). You will be based at our Headquarters in Manila, Philippines.
Your Role
As Senior Project Assistant, you will provide operations support in various activities related to project processing and administration, analytical, statistical, and accounting aspects of the sector office's portfolio/pipeline management, and other administrative functions. The incumbent will report to designated International Staff and senior National Staff.
You will:

• Assist in the administration, including liaising inquiries from counterparts to respective supervisors, of loan and TA projects, from the TA consultant selection process, processing of claims, contract variations and preparation of completion reports.
• Contribute to the preparation of Project Administration Manual (PAM) by gathering and consolidating data and preparing draft of various sections.
• Create, update, and maintain project processing and implementation information and data in Sov OPs and other relevant systems such as project description and scope, cost estimate, financing plan, results framework (impact, outcome, outputs, inputs, risks, assumptions, and relevant indicators), contract awards and disbursement projections, loan covenants, and others.
• Assist consultant recruitment, procurement, and contract management.
• Assist in maintaining, updating, and monitoring database of the assigned team of SG-AFNR on various portfolio/pipeline indicators.
• Ensure that all correspondence and documents for supervisors are prepared with ADB's standards and styles based on Handbook of Style and Usage. Independently compose and send out routine letters. Carefully check all documents submitted for approval of the supervisors.
• Ensure that there is effective coordination of work and workload among Operations Assistants and effective proactive planning to tackle the heavy processing and administration, and knowledge work workload in the division.
• Support in the facilitation of project missions to ensure smooth and efficient execution.
• Assist PAU Head in preparing annual project administration plans, including mission plans, identification of issues to be addressed, and quarterly projections of contract awards and disbursements.
• Provide logistical support and participates in portfolio review meetings.
• Perform other duties as may be assigned and reflected in the incumbent's workplan.

Qualifications

You will need:

• Bachelor's degree in business administration or a relevant discipline.
• At least 5 years of relevant professional experience
• Advanced computer skills with sound knowledge of common word-processing, spreadsheets and graphics software used in multilateral organizations.
• Good knowledge of processing and project administration activities
• Good understanding of the interactions between different work areas and relevant workflow and their purposes
• Ability to work with individuals from different cultural/national backgrounds; good interpersonal and communication skills.
• Ability to manage priorities and workload within general schedule of work, instructions and standardized practices.
• Ability to maintain composure under pressure.
• Ability to liaise and work effectively with staff within own work location.
• Ability to work collaboratively with teams as a constructive team member.
• Excellent command of written and spoken English
• Please refer to the link for ADB Competency Framework for Administrative Staff at AS5.

Benefits
ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience.

• Paid leave (including parental)
• Medical and health benefits
• Life and other insurance plans
• Staff development
• Retirement plan
• Housing and education allowance (if applicable)
• Expatriate benefits (for international staff)

Additional Information
Staff on probation are not eligible to apply. Applicants for promotion must have served at their position for at least one year and must have normally served at their personal level for at least two years immediately preceding the date of the vacancy closing date. Applicants for lateral transfer must have served at their position and personal level for at least one year immediately preceding the date of the vacancy closing date (reference A.O. 2.03, paragraphs 5.8 and 5.9).
ADB will be rolling-out a new job grading structure on 1 January 2025, which may result in a change of the position grade and title with no change in the terms of reference. By proceeding with your application, you acknowledge and accept the possibility of such changes resulting from the new job grading structure.
About Us
Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under our Strategy 2030.
ADB only hires nationals of its 68 members.
To view ADB Organizational Chart, please click here.
ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.
Visit ADB Careers FAQ for more information.
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